When the schools in Bixby, Oklahoma had to pivot to conducting classes and meetings virtually, the Special Education Department had an immediate need to find a compliant way of obtaining consent for individual education plans and other documentation. That's when they found ReadySign.
The Special Education faculty at Bixby Public Schools serve children who have a wide range of learning needs. And doing so requires a lot of documentation. Committed to going paperless, staff had begun the process of digitizing forms and files.
But to truly reach their paperless goal, they needed a solution to collect signatures on consent forms and various documents. So they began looking for e-signature software that was fully compliant and easy to use. They also wanted the software to make it easy for them to track the status of documents, including those requiring multiple signatures.
Unexpectedly, their search was accelerated when the Covid pandemic forced the schools to shut down and transition to virtual classes and meetings. Without the option to collect signatures in person, the department needed an immediate solution for remote signing.
Bixby, OK, located just outside of Tulsa, is the fastest-growing community in the state. The Bixby School District includes six schools that serve over 7,000 students in grades PK through 12. And nearly 1,000 of those students are also served by the district's Special Education Department. Many people come together to create Individualized Education Plans (IEPs) for students with special needs, and many documents need to be signed to authorize or update a plan.
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"Once we were up and running with ReadySign, we were able to get signatures on the spot during virtual meetings rather than printing and attaching emails and other documents signifying consent. We now use ReadySign in all our virtual meetings, and even in-person, to get compliant signatures and track document activity. Being able to see where paperwork has been sent and if it has been opened by the person who needs to sign it - that’s been fantastic."
Jen Masterson
Assistant Director of Special Education
The Bixby Special Education Department found the solution they needed with ReadySign. Not only does ReadySign provide an easy way to request and collect legally binding e-signatures, but it has also helped the department streamline procedures and create efficiencies.
With ReadySign templates, frequently used documents have been consolidated, saving time and making it easier than ever for faculty to build custom packets and IEPs. No more downloading multiple documents from multiple sources. Instead, teachers have everything they need right at their fingertips.
And when documents get sent out for signature, ReadySign provides tracking visibility, so the sender always knows who's received it, who's read it, who's signed it, and who might need a nudge.
The faculty is finding other uses for ReadySign, too - some have started using it to sign off on internal matters quickly.
How will you use ReadySign?
Clear document visibility
Streamlined signature process
Track & demonstrate compliance
Saved time & went paperless
We believe in honest, transparent pricing. With ReadySign, you pay one fixed cost for unlimited users, unlimited documents and all of our features. Simple.
